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Sheet 01
BavarOS · Operating system for business processes
LiveThe operating system for business processes

Active workflowsinstead of unfilled seats.

Recurring operations on autopilot: with full control over approvals, budgets, and systems.

BavarOS handles repetitive back-office work across procurement, sales, and accounting: directly connected to your ERP (such as SAP Business One), mailboxes, and custom business systems. Your team remains in the command seat for approvals.

Book free process checkExplore operations cockpit
SpecificationsExcerpt
Hosting
✓Germany
Privacy
✓GDPR compliant
Security
✓ISO 27001 compliant
Regulation
✓EU AI Act compliant
Logging
✓Tamper-proof audit logs
ERP
✓SAP Business One in production
Fig. 01
Operations control · Live status
Active workflows

4autopilots

SAP B1 connected

Processed today

42documents

Ø 22 s per case

AI cost today

0,64€

Budget €5.00 / day

Blocked risks

1IBAN

Sent for approval

Background workflows
W-01

SAP B1 Order Intake

Webhook · E-Mail

Active
18 today
W-02

Invoices & 3-Way Match

Schedule · 06:30

1 review
12 today
W-03

Supplier & ISO Watchdog

Weekly scan

Active
Mon 07:00
Approval queue · Human-in-the-loop

Review required: IBAN mismatch

Halted

Invoice from "Metallbau Weber GmbH" (€4,850.00). Document IBAN differs from the SAP B1 vendor record.

SAP master dataDE12 7008 0000 0123 …
InvoiceDE89 5001 0517 …
Waiting for operator approval
Sheet 02
SAP Business One · In production at customers

SAP Business One seamlessly automated

We already have the bridge between unstructured documents and SAP Business One running in production. Instead of staff typing sales orders or incoming invoices line by line, BavarOS handles the entire flow end-to-end.

  1. POS.01Direct integration via SAP B1 Service Layer (no fragile screen scraping)
  2. POS.02Automatic creation of Sales Orders (ORDR) from incoming PDF orders
  3. POS.033-way matching for vendor invoices (Order → Goods Receipt → AP Invoice)
  4. POS.04Protected system access: the AI executes actions without ever seeing your passwords or credentials
  5. POS.05Secure split-tunnel VPN for on-premise and hosted installations
SAP B1 Connector · Live-TraceHTTP 201 Created
> POST /b1s/v2/Orders
{
  "CardCode": "C20000",
  "DocDueDate": "2026-10-24",
  "Comments": "Auto-booked via BavarOS (Ref: #8841)",
  "DocumentLines": [
    { "ItemCode": "FT-200", "Quantity": 15, "UnitPrice": 180.0 },
    { "ItemCode": "FT-205", "Quantity": 4,  "UnitPrice": 355.0 }
  ]
}
✓ DocEntry: 40129 · Status: Open · Handled in 18.4 s
Incoming PDF → booked in SAP: 18.4 s
Sheet 03
Comparison · Three approaches

Why chatbots and scripted automation fall short

Production business processes require both real document understanding and crash-proof durability. BavarOS automates too, but without a rigid script: the agents understand the document and escalate deviations instead of silently carrying on.

✕Typical limit of the approach✓How BavarOS solves it
Trigger
Chatbots & copilots✕Waits for manual input in chat
Scripted & low-code automation✕Starts automatically, on rigid rules
BavarOS Workflows✓Fully automatic (mail, schedule, webhook & more)
Document understanding
Chatbots & copilots✕Needs manual copy-pasting
Scripted & low-code automation✕Fixed templates only: a new layout breaks it
BavarOS Workflows✓Reads unstructured PDFs, scans & tables on its own
ERP execution
Chatbots & copilots✕Only displays text in the browser
Scripted & low-code automation✕Books via rigid field mappings; edge cases fall through
BavarOS Workflows✓Books directly into your ERP (e.g. SAP B1) & any business system
Durability & crashes
Chatbots & copilots✕Loses context on disconnect
Scripted & low-code automation✕Aborts on errors, restarted by hand
BavarOS Workflows✓Crash-safe: resumes at the exact last step
Fraud & error guard
Chatbots & copilots✕Hallucinates on ambiguity
Scripted & low-code automation✕Only knows anticipated cases; deviations slip through unchecked
BavarOS Workflows✓Escalates deterministically to a human for approval when needed
Sheet 04
Security · Audit readiness

Security for your core & SAP data

No uncontrolled data leakage, no third-party model training. Engineered for exacting mid-market standards.

S-01

Complete audit logs

Every action, extracted document line, and ERP entry is logged with timestamps and reasoning. Fully traceable for years.
S-02

Zero-credential AI execution

The AI processes documents and executes system actions, but never has visibility into actual passwords or API keys. Prompt-based credential extraction or leakage is technically impossible.
S-03

Hard euro spend caps

Strict cost control: define euro caps per workflow and day. Empty check runs cost €0 with pre-filter gates. Zero surprise billing.
S-04

DSGVO, ISO 27001 & EU AI Act

100% German hosting in certified data centers. Isolated workspace per company: zero mixing of company data with other tenants.
Sheet 05
Rollout · Process & licence
Frictionless rollout

Ready in hours, not an IT project

We connect to whatever you have: via API or secured VPN, on-premise included. Your team describes the process, we handle the integration; no in-house developers needed. One process at a time, zero system migration.

Step 1

Select process

Identify the first process to relieve your back office (e.g. incoming orders straight into SAP Business One).

Step 2

Connect systems

Mailbox, ERP, and document storage are connected turn-key (via API or secured VPN).

Step 3

Workflows take over

The process runs on autopilot in the background. Your staff retains approval control and full visibility.

What you get: a platform you license

No agency lock-in, no expensive per-seat pricing model.

  • A web interface for approvals, real-time oversight of active workflows, and full audit logs.
  • Workflows configured to your business rules. Not an assistant someone has to manually prompt.
  • Connectors to mailbox, ERP (e.g. SAP Business One), document archives, and any custom business systems: via API or secured VPN, on-premise included.
  • Platform licensing instead of per-user or per-process fees. Hosting in Germany, turn-key deployment by us.
  • Full sovereignty over data & workflows: we handle the turn-key setup of your first process. All subsequent workflows and system connections can be managed independently by your team, with zero consultant lock-in.
Sheet 06
Process check · 45 minutes

Experience BavarOS live

Book a 45-minute process check: we show you how your documents and SAP Business One run on autopilot.

Book free process check